1. Data Controller
Studio Scribe AI is the data controller responsible for the processing of personal data collected on the website www.studioscribe.ai.
Contact:contact@studioscribe.ai
2. Data Collected
When using Studio Scribe, we collect:
- Account data: email, password, Studio Scribe use case, payment information.
- Usage data: uploaded audio/video files, generated transcripts, summaries, study notes, and quizzes.
- Technical data: connection logs, IP address, browsing cookies (see section 8).
3. Purpose of Processing
Your data is used exclusively to:
- Provide transcription, summarization, and study material generation services.
- Ensure customer support and technical maintenance.
- Improve the quality of our services and user experience.
- Comply with our legal and regulatory obligations.
Your data is never sold to third parties.
4. Legal Basis for Processing
- Contract performance: delivering the requested service (GDPR art. 6.1.b).
- Consent: newsletter subscription, acceptance of cookies (GDPR art. 6.1.a).
- Legal obligation: invoicing and mandatory accounting records (GDPR art. 6.1.c).
5. Hosting and Data Security
Data is hosted by our secure cloud provider located in the United States.
The provider complies with international security standards (ISO 27001, SOC 2 Type II, etc.).
Technical and organizational measures are implemented:
- Encryption of data in transit (TLS/HTTPS)
- Encryption of databases and backups
- Restricted access to authorized personnel only
Data transfers outside the EU
Your data may be processed outside the European Union. In such cases, we implement Standard Contractual Clauses (SCCs) approved by the European Commission to ensure an equivalent level of protection under the GDPR.
6. Data Retention
- Account data: retained as long as the user maintains an active account, then deleted within 24 months after account deletion.
- Payment data: retained only for the legally required period (5 to 10 years depending on fiscal regulations).
- Educational data (courses, transcripts, notes, quizzes): automatically deleted after 24 months of inactivity, or upon explicit user request.
7. Data Sharing with Third Parties
We share certain data only with:
- Our technical providers (hosting, payment tools, analytics).
- Our AI subcontractors (providers of transcription and text generation models).
In all cases, these providers act only on Studio Scribe's instructions and cannot use your data for their own purposes.
8. Cookies
Studio Scribe uses cookies to:
- Measure audience analytics (internal analytics tool).
- Facilitate the user experience (persistent login).
- Manage navigation preferences.
You can manage your preferences and disable non-essential cookies at any time via the consent banner displayed during your first visit.
9. Your Rights (GDPR)
In accordance with the GDPR, you have the following rights:
- Right of access (obtain a copy of your data).
- Right of rectification (modify your data).
- Right of erasure (delete your data).
- Right of portability (export your data).
- Right to object (refuse certain processing).
10. Policy Updates
Studio Scribe reserves the right to amend this policy at any time. The online version shall prevail.
